Duplicate Copy Classification
the sorting of a copied file which is being stored because it has some value to the organization.
How Duplicate Copy Classification Works
In the office environments you and I are familiar with, thousands upon thousands of documents pass our desks daily. Though it seems nightmarish to comprehend, many of these documents must be kept and stored, even such trivial things as meeting memos, personal timetables, and inter-company communication documents.
Financially and legally speaking, it is more economically wise to invest time and effort into retaining these documents than not to. If a company was to be accused of saying something or doing something which they did not do or did not attempt to do, then the copied documents can be used as evidence that this did not occur or vice versa. Therefore, organizations put systems in place to keep copies of important documents. This might be something as simple as a database to store all company emails.
There are other benefits to operating systems like this, though. They can be very helpful in resolving internal disputes in organizations, especially when the company wants to avoid the involvement of lawyers. They can also simply serve as back-ups to important files which are perhaps taken for granted. The classification might be purely chronological, but it is also likely to be split by department in larger organizations.
Example of Duplicate Copy Classification
An example of duplicate copy classification can be found in the automatic, company-stipulated headers and footers which we are all accustomed to seeing. Also, the duplicate copy classification system is shown in the fact that companies usually insist that even trivial documents are "run through the system."
As a result, most employees are in the absolute habit of sending out memos through those same systems every time, whether that involves routing them through outlook reminders or via another online organization or teamwork platform.
Even though most of the time these things could simply be printed out on an unsaved document or even written on an available whiteboard, companies insist that things are done this way to make duplicate copy classification easier.
Duplicate Copy Classification vs. Advertising Copy Classification
Terms like these seem complex, so it is easy to confuse them despite their vastly different meanings. A particular headache with these two terms is the double meaning of "copy."
Many companies often discuss "advertising copy" because the majority of companies use it to promote themselves. This can be confused with the regular definition of "copy," which simply refers to a copied document. ACC is pertinent to the classification of advertising copy – as in, what kind of advertising copy is it. This could be an educational copy, competitive copy, institutional copy, missionary copy, or human-interest copy.
With this said, it is easy to see the difference between these terms, though they can be admittedly cryptic at first glance. As excessive and stressful as it may seem, company lawyers will always insist the decision to put aside resources for duplicate copy classification will save company money in the long run.